New Compliance Tools

IT compliance refers to the adherence to legal, corporate, and contractual regulations within the IT landscape. These requirements comprise primarily information security, availability, data retention, and data protection. IT compliance is just one aspect of IT governance that extends the topic to include the areas of controlling, business processes, and management. PBS provides a wide range of useful tools that are continuously being enhanced to meet the latest requirements.

Numerous compliance aspects are already fulfilled when using the PBS archive add ons, such as comprehensive access to compliant stored document information or also complete day/month/year-end reporting for database and archive access. PBS ContentLink provides an efficient connection to compliant storage systems. PBS SE16_PERSONAL guarantees secure, user-friendly table access. On the other hand, numerous tools are available for data extraction such as PBS CDART, the PBS Data Export Interface, as well as more recently, PBS Conex Flex, for which more information can be found below. PBS additionally provides a manufacturer-specific interface for AIS TaxAudit, software for simulating and automating digital checks according to GDPdU (German principles for data access and verifiability of digital documents) that currently covers about 170 audit scenarios.

“Monitoring Body” PBS Data Access Monitor

The Data Access Monitor is a brand new addition to the PBS Compliance portfolio and permanently provides statistical information to users about their SAP system operation. For example, it provides information about which user has used which program, and when, and how often the user has performed particular transactions, reports, or table accesses. This information can be used to determine, for example, whether transfers have been undertaken during unusual business hours, at weekends, or on public holidays. In this respect, PBS Data Access Monitor is an important tool for controlling adherence to compliance rules. Archiving runs and archive accesses by object name, number of objects, size, user, year, month, and number can, however, also be monitored, as well as ArchiveLink storage and access by object type, document type, user, year, month, and number. Furthermore, overview statistics such as the “Top 10” are also possible, as are detail displays of a criterion.

Extraction of technical Objects with PBS Conex Flex

Archiving objects are only relevant for business and auditing where necessary. Nevertheless, application logs, customizing changes, and intermediate documents are maintained within the scope of legal requirements for internal and external system checks. This is why regular archiving of the objects IDOC, BC_DBLOG, BC_SBAL, and WORKITEM is on the daily agenda of many companies.

In the case of permanent indexing (SAP AS), technical archiving objects would create a load on the production system due to problems related to the volume. For this reason partial, demand-driven data access is desirable, such as on-demand SAP AS indexing on the basis of the statistical data of the archiving run. When doing so, SAP AS index construction is possible over all selection fields of the archiving object. Z3 data access is realized via an extraction in AIS format. Over 70 archiving objects can be extracted.

Integration of external Data in the SAP ILM Process

The PBS compliance functions can be completely integrated with SAP ILM. Furthermore, external data can also be integrated with the ILM process, as has been done in the PBS industry solution for retail, CPOS. With it, query-based data access to external data can be realized via the SAP infrastructure, compliant storage of the source data via ArchiveLink/WebDav, automated data transfer/check/storage, and modeling of the data structures and definition of enrichment processes in SAP ERP. The external, analysis-relevant data can be saved, archived, and extracted in PBS NAI. This is also of interest in light of a standard cash journal with a predefined field catalog that will be valid across Germany and will come into force in 2016.